Invoicing
and reporting
The invoice for the car rental is generated automatically
RentLog ensures optimal revenue and a quick and easy invoicing process:
- All registered data noted or selected along the way (contract type, agreed prices, excess mileage, refueled liters, any damages, and notes) are included in an invoicing basis, where everything is calculated and prepared for quick and easy invoicing.
- When the loaned or rented car is prepared after the journey, the invoice basis is automatically generated for the respective contract.
- Contracts with newly registered damages can only be invoiced once a decision has been made regarding who will bear the costs of repairing the damage.
Reporting on the fleet of cars is made easy and flexible
As a starting point, it is possible to generate reports on all data in the system. RentLog includes a range of useful standard report templates. It is possible for each car dealership to set up new report templates based on the data that is relevant to them. RentLog has built-in tools for building reports and templates for reports. This makes it easy to stay updated month by month on the dealership’s KPIs and ensure maximum utilization of the car fleet.
Complete overview of car resources with RentLog's reports.
It is possible to extract reports whenever desired. This could include daily, weekly, or monthly reports, or perhaps just a quick snapshot. Examples of reports could be:
- How many and which cars are approaching expiration based on date or mileage?
- How well is the fleet capacity utilized? How many days do we have idle cars?
- What is the turnover for each car, contract type, car brand? Get the opportunity to optimize the car dealership by gaining insights into key figures and an overview of how profitable the different cars are.
- What damages do we currently have on the fleet vehicles? This report can be used when the workshop has a gap in the schedule.
Furthermore, it’s possible to set up an auto-generated notification to alert you when a vehicle is approaching expiration or service.
Integration with other systems in the automotive business
RentLog can provide tailored data extracts with standardized protocols, allowing, for instance, the dealership’s finance department to import RentLog’s data directly into their financial management system. The rental system thus offers ample opportunity to either generate the reports needed by the dealership or automatically extract data in formats such as Excel through an API, making it easy to use and process rental data.
Would you like to see a quick example of how the reporting and invoicing features of RentLog work? Then book a free demo today.